Commercial building management
Transparent management adapted to the ownership, use and technical requirements of a commercial building.
Managing a commercial building means coordinating different owners, tenants, activities and technical systems. The approach has to follow how the building is actually used, the contractual arrangements and the responsibilities of everyone involved.
Management must follow the arrangements of the specific building
For commercial buildings it is not safe to automatically apply all the rules that apply to ordinary residential buildings. Before we start, we review the ownership structure, the co-ownership agreement, contracts with contractors, existing cost allocation keys and the documentation of shared systems. Where special legal, technical or tax expertise is needed, we work with suitable outside experts.
What does commercial building management include?
- keeping records and communicating with owners and occupants,
- preparing cost statements and financial overviews, and monitoring payments,
- organising routine, preventive and capital maintenance,
- obtaining comparable quotes and coordinating contractors,
- recording faults, call-outs and damage claims,
- carrying out validly adopted decisions and transparent reporting.
Transparent cost allocation and reporting
Allocation keys must have a clear basis in contracts, ownership shares, measurements or other agreed criteria. Before preparing a statement we check which costs are caused by the whole building, which by a particular group of users and which by an individual unit. We give owners a clear overview of income, commitments, outstanding receivables and planned costs.
Technical systems and maintenance plan
A commercial building can have more complex heating, cooling, ventilation, security, fire safety, lift and other systems. We keep track of inspection and service deadlines, set priorities and prepare a maintenance plan based on risks, available funds and users' needs.
An orderly handover
When we take over, we check the contracts, the state of the accounts, outstanding liabilities and receivables, metering points, technical documentation, current faults and planned works. That way responsibilities do not get lost between the old and the new manager, and owners receive a clear list of open tasks and next steps.
Need a manager for a commercial building in Ljubljana?
Send us the basic details of the building. Once we have reviewed your needs, we will prepare a clearly defined proposal of services, responsibilities and reporting.